DATA PROTECTION INFORMATION
General Data Protection Regulation (GDPR)
General Data Protection Regulation (GDPR)
With new changes being enforced by the government from 25th May 2018 Thurrock Riding Club would like to share with you our Personal Data Policy including how and who your data is shared with.
What data is collected:
The Riding Club collects data the competitor has given on entry and membership forms.
This includes:
What collected data is used for:
The data we collect from competitors is used for publishing competitor times (dressage times/starting orders), show results and members points to the Riding Clubs social media page and website.
Who your data is shared with:
Some of the data the riding club has collected will be shared with other organisations. This means your first name, surname, horse/pony name, picture and placing will be shared with local magazines after each event throughout the season.
How long data is stored for:
The Riding club memberships and entry forms are kept for one show season this is because the club will only store your personal data for no longer than is necessary. The data is only stored for this time as shows, members and competitors change each year meaning there is no reason for the Riding Club to store your data once the show season is finished. Competitors that have signed up to the club as a member may be sent a form through the post before the new season to ask if they would like to become a member again.
Competitor consent:
By completing an entry form you as a competitor (or the guardian of a competitor under 18 years of age) agree to the terms and conditions of the riding club including rules detailed in the schedule book and website. This consent includes the right to share your data with other organisations including publishing companies for pictures and results. You can opt out of sharing your data by marking the tick box, so your details and results are not shared on the Riding Club’s social media page, website or published in a magazine.
A competitor has the right to opt out of their data being shared at any time by emailing Thurrockridingclub@gmail.co.uk
What data is collected:
The Riding Club collects data the competitor has given on entry and membership forms.
This includes:
- First name and surname.
- Horse/ pony’s name.
- Age (for junior competitors).
- Home postal address.
- Contact details including a mobile/home telephone number and email address.
- Pictures of competitors from each event.
- Details of bank, PayPal, debit/credit card details from entering the competitions is not collected and stored by the Riding Club.
What collected data is used for:
The data we collect from competitors is used for publishing competitor times (dressage times/starting orders), show results and members points to the Riding Clubs social media page and website.
Who your data is shared with:
Some of the data the riding club has collected will be shared with other organisations. This means your first name, surname, horse/pony name, picture and placing will be shared with local magazines after each event throughout the season.
How long data is stored for:
The Riding club memberships and entry forms are kept for one show season this is because the club will only store your personal data for no longer than is necessary. The data is only stored for this time as shows, members and competitors change each year meaning there is no reason for the Riding Club to store your data once the show season is finished. Competitors that have signed up to the club as a member may be sent a form through the post before the new season to ask if they would like to become a member again.
Competitor consent:
By completing an entry form you as a competitor (or the guardian of a competitor under 18 years of age) agree to the terms and conditions of the riding club including rules detailed in the schedule book and website. This consent includes the right to share your data with other organisations including publishing companies for pictures and results. You can opt out of sharing your data by marking the tick box, so your details and results are not shared on the Riding Club’s social media page, website or published in a magazine.
A competitor has the right to opt out of their data being shared at any time by emailing Thurrockridingclub@gmail.co.uk
